THE DEADLINE TO REGISTER AS A VENDOR IS FRIDAY, AUGUST 22ND.

Fee is only paid by vendors; non-profit organizations do not pay a fee.

For questions, please call the Foundation office at (870)864-7130 or email us at foundation@southark.edu

 The Outdoor Expo strives to maintain a balance and diversity in exhibit and food truck quality offerings. All applications and products are reviewed so that we may maintain this balance. We aim to keep standards high and promote a safe, successful, and fun festival. The policies and regulations are designed to maintain order and regulate activities on the festival site. Regulations will be enforced.

Invitations are extended to vendors/exhibitors/food trucks that submit the following before the application is approved.

• Submit fully executed applications with payments and required enclosures (see registration form) by the Wednesday, August 20, 2025 deadline.

• Send a detailed list of items to be sold, identifying offerings and projected pricing for these offerings. Items sold or exhibited must be outdoor-themed. If you want more clarification, send a description and photo of your items to foundation@southark.edu.

• Send a photograph of the vendor/exhibit/food truck set-up.

                

• The registration form must be signed & returned before you will be allowed to set up.  

• Space priorities will be reviewed based on past participation, the date of receipt of the fully executed application, and the type of product/item.

• Your booth assignments will be made after receiving your form and payment.

• If you are not accepted for the festival, your payment will be returned to you.

• We welcome inquiries via email at foundation@southark.edu

Set up time: Friday, September 5, 11 a.m.–5 p.m.  

Event Day: Saturday, September 6, 9:00 a.m.–3:00 p.m.

Location: El Dorado Conference Center, 311 South West Ave. El Dorado, AR  71730 

Giveaways (not applicable to food trucks):

Bring candy, pencils, balloons, etc., to give away. These items draw guests to your booth. If you have bags (plain or with your logo), please distribute them.

• Vendor and exhibitor parking is provided in designated areas. Vehicles are not permitted at the event site except for the specified set-up/load-in and break-down/load-out times. Security will remove vehicles immediately if asked to.

• Items not listed on your registration form must be approved by an Expo staff member before selling.

• One table & two chairs will be provided (for inside booths only). You may bring additional items if you would like.

• Bring your dollies/carts to load and unload.

• Booths will be located indoors at the Conference Center, some outside booths are available, but tables, chairs, and tents are not provided.

• Exhibitor booth spaces will be assigned based on availability and event logistics. Vendors who have paid for booths will receive priority placement. For safety reasons, please do not tear down and pack up early.  Exhibitors and vendors who pack up early will be charged a $50 fee.

• No electricity is provided outdoors. Electricity is available indoors.

• Your outdoor tents must be secured so no stakes will be driven into the pavement. 

• You are responsible for tablecloths, tents (if outdoors), and other set-up equipment.

• All items vendors/exhibitors/food trucks wish to sell are subject to approval by the Outdoor Expo staff. Any product not specified in the application will not be allowed at the festival, unless permission is sought and given, in writing.

• Booths must be attended at all times.

• Tables must be covered to the floor, and boxes may not be seen.

• Do not place any items outside of the booth space.

• For safety reasons, please do not tear down and pack up early. Exhibitors and vendors who pack up early will be charged a $50 fee. Guests will still be in the building, and we are committed to avoiding trips and falls. 

• Vendors may bring knives or similar items for display only. Additional rules apply. For information, contact careyna@southark.edu.

• Items will be removed from the area when asked by the staff during the festival if they were not approved. Failure to abide may result in not being asked back to the festival in future years

• Do not attach anything to the conference center walls. Backdrops are not provided, but you may bring your own. Do not pin or hang anything on a backdrop that does not belong to you, unless your neighbor says it is okay.

 We appreciate your participation.

             THANK YOU FOR JOINING US AT THE OUTDOOR EXPO!